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Rules & MOA

Rules & MOA

Memorandum of Association & Rules & Regulations of the LNM Institute of Information Technology, Jaipur

Name of the Institute

The name of the Institute shall be “The LNM Institute of Information Technology”, hereinafter referred to as the ‘Institute’.

The Registered Office of the Institute shall be situated in the State of Rajasthan and presently it is situated at Room No. 42, Food Building, Secretariat, Jaipur.

 

To establish, set up, run and carry on the administration and management of The LNM Institute of Information Technology, Jaipur and in particular to perform the following functions inter-alia:

  • To organize and provide knowledge and education including distance education (distance education subject to approval of relevant concerned statutory authorities) in one or more aspects of Information Technology and related subjects including on such thrust areas as may be thought fit by the Institute.
  • To award degrees, diplomas, certificates and other academic or professional distinctions to candidates, and to prescribe standards of proficiency for and conformity thereto before the award of such degrees, diplomas, certificates and other distinctions.
  • To undertake on its own and/or in collaboration with other educational and research institutions, research for promotion and development of Information Technology and related subjects and delineation of standards thereon.
  • To become a Centre of Excellence in one or more aspects of Information Technology and related subjects including on such thrust areas as may be thought fit by the Institute.
  • To organize, hold and conduct short term Programmes, continuing education Programmes, distance education Programmes, professional development Programmes, refresher courses, meetings, group discussions, lectures, speeches, workshops, research projects, seminars, conferences, study Programmes for the purpose of exchange and dissemination of information and knowledge in the areas of Information Technology and allied fields.
  • To design and develop instructional resource curricula, teaching aids, teaching materials, evaluation system, educational technologies and learning resource centers.
  • To collect, analyze, collate, tabulate and circulate data, statistics, information etc. relating to or connected with any discipline of Information Technology and allied fields.
  • To carryout research and development activities in the use of Information Technology and related subjects for development of Rajasthan.
  • To become the primary institution which would set the standards for the education in Information Technology and related subjects for the educational institutions.

With a view to promote the foregoing objects, the Institute shall have the following ancillary and incidental objects:

  • to acquire by way of lease, sublease, gift, purchase, exchange, hire or in any manner; any movable or immovable properties and any rights or privileges necessary or convenient for the purposes of the Institute and to construct, erect, alter, improve and maintain any building and to construct, improve, alter, demolish or repair buildings and to manage, develop, sell, let, dispose off, mortgage, gift or otherwise deal with a view to achieve the objects of the Institute in accordance with law.
  • to accept grants of money, equipment, land, buildings, donations, gifts, subscriptions and other assistance from the State or Central Government or from any other source and to conform to the conditions on which such grants, other payments and assistance may be received, provided that no benefaction shall be accepted by the Institute, which in its opinion involves conditions or obligations contrary to the objects of the Institute.
  • to receive and accept donations and contributions in cash or kind from persons/institute/trust/firm/company etc. for the furtherance of the aims/object of the Institute.
  • to undertake and accept the management of any endowment or trust or donations in furtherance of the objects of the Institute.
  • To establish, equip, and maintain any laboratory, research centre, data bank, library, museum, workshop, centre and such other facilities as are necessary for carrying out the objects of the Institute.
  • To establish, maintain, control and manage branches or zonal or regional centers or chapters of the Institute.
  • To prepare, print, publish, issue, acquire and circulate books, papers, periodicals, exhibits, films, slides, videos, tapes, circulars and engage in other literary activities connected with or having a bearing on the objects of the Institute.
  • To assist, guide or collaborate with other organizations or institutions in India or any part of the world having objects wholly or partly similar to those of the Institute, in such manner as may be conducive to the attainment of the objects of the Institute.
  • To establish, promote, co-operate with, become a member of, act as, or appoint trustees, agents or delegates to control, manage, superintend or otherwise assist any associations and institutions and other bodies engaged in any of the fields for which this Institute is established.
  • To negotiate contracts on behalf of the Institute any vary and rescind such contracts.
  • To enter into any arrangement with any Government, Government Authority, Municipal or local authority or otherwise, that may be conducive to the objects of the Institute and to obtain from any such authority rights, privileges and concessions which the Institute may, think desirable to obtain and to carry out, exercise and comply with such arrangements, rights, privileges, and concessions.
  • To borrow, raise or secure the payment of any money on such terms and conditions and on such security as may be deemed fit and proper provided they are not inconsistent with the objects of the Institute.
  • To institute and award fellowships, scholarships, prizes and medals in accordance with the Rules and Regulations.
  • To make Rules and By-laws for the conduct of affairs of the Institute and to add or amend, vary or rescind them from time to time.
  • To procure recognition I()r the Institute vis-a-vis its objects in India and abroad.
  • To provide such boarding, lodging facilities to the students, scholars, faculty and staff of the Institute as may be deemed desirable by the Governing Council.
  • To appoint officers, teachers and other employees as are necessary for achieving the main objects of the Institute.
  • To confer the designations of Professor, Associate / Assistant Professor and Lecturer to the Faculty members of the Institute.
  • To do all such other lawful things as may be necessary, incidental or conducive to the attainment of the above objects.
  • The Institute shall be open to the persons of either sex and of whatever race, creed, caste or class and no test or conditions shall be imposed as to religious belief or profession in admitting students or appointing members, teachers and other staff of the Institute.
  • No benefaction shall be accepted by the Institute, which in its opinion involves condition or obligations contrary to the spirit and object of the sub-clause (a) above.

  • All the incomes, earnings, movable and immovable property of the Institute including any institutions thereof howsoever derived shall be solely utilized and applied towards the promotion of its aims and objects as set forth in this Memorandum of Association. No part of the income and property of the Institute shall be paid or transferred directly or indirectly, by way of dividend, bonus shares or otherwise howsoever, by way of profit to the persons who at any time are or have been member of the Institute or to any of them or to any persons claiming through them, provided that nothing herein contained shall prevent the payment in good faith of remuneration to :my member thereof or to any person in return for any services rendered to the Institute or for traveling allowances, halting or other similar charges. No member of the Institute shall have any personal claim on any movable or immovable property of the Institute or make profits whatsoever by virtue of this membership.

  • The names, addresses, occupations, and designations of the present members of the Governing Council of the Institute, to whom, by the Rules and Regulations of the Institute, the management of its affairs is entrusted as required under the Provisions of the Rajasthan Societies Registration Act, 1958 as applicable to the State of Rajasthan are as under:

    S.NO.NameOccupationDesignation
    1.Mr. Lakshmi N. MittalPresident and CEO, Arcelor MittalChairman
    2.Mr. Prabh Das (Ex-I.A.S)(LUM Foundation), MD & CEO – HMELMember
    3.Mr. Rajan Tandon(LUM Foundation)Vice President (Finance),Mittal Investment U.K. Limited.Member
    4.Mr. Nihal Chand GoelChief Secretary, Government of Rajasthan, Secretariat, Jaipur, Rajasthan 302005 (Ex-Officio)Member
    5.Mr. Devendra Bhushan Gupta (I.A.S)Additional Chief Secretary, Government of Rajasthan, Department of Finance, Secretariat, Jaipur, Rajasthan 302005 (Ex-Officio)Member
    6.Mr. Shri Khemraj Chaudhary (I.A.S)Additional Chief Secretary, Government of Rajasthan, Department of Higher & Technical Education , Secretariat, Jaipur, Rajasthan 302005 (Ex-Officio)Member
    7.Prof. Arjun DasguptaUGC Nominee)Former Professor Department of Library & Information University of CalcuttaMember
    8.Prof. Ravi Prakash GorthiDean – Academic (Ex-Officio)The LNMIIT, JaipurMember
    9.Prof. B. Ravi(Academic Institution)Professor – Mechanical Engineering Indian Institute of Technology, Bombay Powai, MumbaiMember
    10.Prof. Pankaj Jalote(Academic Institution) Director,
    Indraprastha Institute of Information Technology (IIIT), Delhi    		Member
    11.Prof. S. C. Sahasrabudhe(Academic Institution) Former Director, DAIICT, GandhinagarMember
    12.Mr. V. KrishnanTalent Development Specialist & Performance Consultant (Former Head — Learning Shared Services, HCL Technologies Limited)Member
    13.Prof. Rahul BanerjeeDirector & Member Secretary (Ex-Officio) The LNMIIT, JaipurMember
    14.Dr Renu BapnaRegistrar (Ex-Officio)Non-Member Secretary

We the several persons whose names and addresses are given below having associated ourselves for the purpose of forming a non-profit Society, namely The LNM Institute of Information Technology, Jaipur and set our several and respective hands unto and form ourselves into a Society under the Rajasthan Societies Registration Act, 1958 as applicable to the State of Rajasthan and as amended from time to time in pursuance of this Memorandum of Association of the Institute this Fourteenth Day of September 2002.

S.No.NameFather NameOccupationAddressSignature
1Shri Lakshmi Niwas-MittalShri Mohan Lal MittalIndustrialistThe Summer Palace, 46 Bishops
Avenue, London
N20 DA, U.K.		 
2Shri Narayanan VaghulLate Shri V.N. IyerBankingChairman, ICICI Bank Limited,
No.1 Cenotaph Road, Teynampet,
Chennai -6000 18		 
3Shri Basant Kumar JhawarLate Shri Chhagan Lal JhawarIndustrialistJhawar House 51 F Gariahat Road,
Kolkata -700019		 
4Shri Murli DeoraShri Sita Ram DcoraMember of Parliament16, Khaitan Bhawan,
198 J. Tata Road,
Mumbai – 400020		 
5Prof. Rajeev SangalDr. Balkant Chandra SangalEducationDirector IIIT,
Gachibowli,
Hyderabad – 500019		 
6Prof. Ashok JhunjhunwalaShri B.L. JhunjhunwalaEducationProfessor, Department of Electrical Engineering,
IIT Madras,
Chennai – 600036		 
7Shri Inderjit KhannaLate Shri B.L. KhannaGovernment ServiceChief Secretary, Government of Rajasthan,
Jaipur – 302005		 
8Shri M.D. KauraniLate Shri N.D. KauranGovernment ServicePrincipal Secretary,
Finance, Government of Rajasthan,
Jaipur – 302005		 
9Shri Ravi MathurShri Mohan Prakash MathurGovernment ServiceSecretary, Technical Education,
Government of Rajasthan,
Jaipur – 302005		 

We the undersigned hereby certify that we know the above-mentioned signatories and that they have signed before us. We also hereby declare that we are not members of the Society.

1. 2.
(Brijesh Kumar Biyani) (V. M .Kapoor)
Consultant Deputy Secretary,
8D, Bally High Department of Technical Education,
1, Ballygangue Park Road, Government of Rajasthan,
Kolkata-7000 19 Secretariat, Jaipur-302005

Rules & Regulations of the LNM Institute of Information Technology, Jaipur

These Rules and Regulations may be called “Rules and Regulations of The LNM Institute of Information Technology, Jaipur”.

In these Rules and Regulations, in addition to the definitions in the Memorandum of Association, unless the context otherwise signifies:

  • “Academic Council” shall mean the Academic Council of the Institute.
  • “Chairman” shall mean the Chairman of the Governing Council.
  • “Director” shall mean the Director of the Institute.
  • “Executive Board” shall mean the Executive Board of the Institute.
  • “Registrar” shall mean the Registrar of the Institute.
  • “Finance Committee” shall mean the Finance Committee of the Institute.
  • “Financial Year” shall be from 1st day of April to 31st day of March of the subsequent year.
  • “State Government” shall mean Government of the state of Rajasthan.
  • “Rules” shall mean any of the Rules and Regulations of the Institute.
  • “Prescribed” shall mean prescribed under the Rules and Regulations or Bye-laws of the Institute.
  • “Teacher” includes a Professor, Associate Professor, Assistant Professor, Lecturer or any person who is conferred with any equivalent designation for imparting education or conducting research in the Institute; and
  • “The LNM Foundation” shall mean a public charitable trust having its office at 81, Maker Chambers, III, 223 Nariman Point, Mumbai-400021.

The following shall be the authorities of the Institute:

  • The Governing Council
  • The Executive Board
  • The Academic Council
  • The Finance Committee
  • Such other Committee(s) appointed or nominated by the Council.

The following shall be the Officers of the Institute:

  • The Chairman of the Governing Council.
  • The Director of the Institute.
  • The Registrar of the Institute.
  • The Chief Finance Officer of the Institute.
  • The Dean(s) as appointed or nominated by the Council.
    • Extent of Council’s Power

The general superintendence, direction and control of the affairs of the Institute and its income and property shall be vested in the Managing Committee of the Institute which shall be called the Governing Council, hereinafter referred to as the ‘Council’.

    • Composition of the Council
      • Chairman.
      • Director of the Institute who shall be the Member-Secretary of the Council.
      • A nominee of the Government of India, ex-Officio member.
      • A nominee of the University Grants Commission, ex-Officio member.
      • Three nominees of the State Government being:
        • Chief Secretary, Government of Rajasthan – ex-officio member.
        • Principal Secretary, Finance, Government of Rajasthan – ex-officio member.
        • Secretary, Department of Technical Education, Government of Rajasthan – ex-officio member.
      • Four nominees of the LNM Foundation, in addition to the Chairman.
      • Dean (Academic) of the Institute – ex-officio member.
      • Not more than four academic members of International repute to be co-opted by the Council.
      • Not more than five members of International repute representing Information Technology, Communications and related industry or any other industry where Information Technology is relevant to be co-opted by the Council.
      • Other independent co-opted members as may be co-opted by the Council.

The Council shall be composed of the following members:

Provided that no body corporate, association or firm shall be co-opted as a member of the Council and only an individual shall be so co-opted. Provided further that the strength of the council shall not exceed twenty.

    • Term of the Council

The term of the Council shall be three years ( except for such members of the Council where otherwise provided herein ) at the end of which it shall be reconstituted in the manner prescribed herein. The existing members of the Council shall be eligible for re-appointment or re-nomination.

    • Membership Co-Terminus with the Office Held

Where a member of the Council become such member by reason of the office he holds, his membership shall terminate when he ceases to hold that office.

    • Cessation of the Membership

A member of the Council shall cease to be such a member if he (1) dies, or (ii) resigns his membership, or (iii) becomes of unsound mind, or (iv) becomes insolvent, or (v) is convicted of a criminal offense involving moral turpitude, or (vi) if except in the case of the Director and Dean of the Institute, he accepts a full time appointment in the Institute or (vii) fails to attend three consecutive meeting of the Council without leave of the Council.

Provided further that a member whose membership has ceased under the provisions of this rule, may be re-admitted on such terms and conditions as the Council may decide.

    • Resignation of the Chairman

The Chairman may resign his office by a letter addressed to the Council and his resignation shall take l\effect from the date it is accepted by the Council.

    • Resignation of Members of the Council

A member of the Council may resign his office by a letter addressed to the Chairman, and such resignation shall take effect from the date it is accepted by the Chairman.

    • Filling in of causal vacancy in the Council

Any casual vacancy in the Council shall be filled by the appointment or nomination of a member by the appropriate authority entitled to make such appointment or nomination in terms of these rules and the member so appointed or nominated to fill such casual vacancy shall hold office for the remainder of the term of the member in whose place he has been appointed or nominated.

    • Powers and Duties of the Council
      • Take decision on question relating to the administration and working of the Institute.
      • Consider and approve Programmes of the Institute within the scope of the objectives of the Institute and within the scope of budget.
      • Prescribe and conduct courses of study, education and research.
      • Consider and approve eligibility conditions, duration, selection process, contents and financial outlays for academic and professional courses, research projects, promotional campaigns and development projects.
      • Consider and approve eligibility conditions, duration, selection process, contents and financial outlays for academic and professional courses, research projects, promotional campaigns and development projects.
      • Lay down the Fee Structure for the various courses of study and/or Programmes which shall be offered by the Institute.
      • Lay down standards of proficiency to be demonstrated before the award of diplomas, certificates and other distinctions in respect of the courses offered by the Institute.
      • Frame Rules and Regulations and Bye-laws for the conduct of the affairs of the Institute and to add to, amend or repeal them from time to time.
      • Consider, approve and authorize operation/utilization of the funds of the Institute.
      • Consider, and pass resolutions on the Annual Report and Annual Accounts of the Institute.
      • Approve the budget estimates of the Institute.
      • Draw up development plans of the Institute.
      • Appoint Committees or Sub-Committees by whatever name called comprising member(s) of the Council and such experts and officers of the Institute as may be nominated by it for specific tasks for the disposal of any of its business or for tendering advice on any matter pertaining to the administration and management of the Institute.
      • Institute and award fellowships, scholarships, prizes and models.
      • Create permanent, temporary, ad-hoc or contractual posts for the Institute, lay down terms and conditions of service of such employees and method of appointments thereto.
      • Retain or employ visiting faculty, professional or technical advisers, consultants in connection with the objects of the Institute and to pay therefore such honorarium, fees or other remuneration as may be thought expedient.
      • Cooperate and collaborate with other State level, national and/or foreign institutions/institutional organizations in the pursuit of its objectives.
      • Acquire by gifts, purchase, exchange, lease/hire or otherwise any property movable or immovable and to construct, improve/alter, demolish or repair buildings, works and constructions as may be necessary or convenient for carrying on the activities of the Institute.
      • Deal with any property belonging to or vested in the Institute so as to suit its best interest.
      • Negotiate, enter into and make contracts and deeds on behalf of the Institute.
      • Delegate such of its powers to the Chairman and or Director and through them or directly to other members of staff of the Institute or any committee or sub-committees appointed by it as it may consider necessary or desirable.
      • Solicit and receive grants, gifts, donations or other contributions from the Central/State Government or from any other source, provided that no benefaction shall be accepted by the Institute which involves conditions or obligations contrary to the objectives of the Institute.
      • Solicit and receive grants, gifts, donations or other contributions from the Central/State Government or from any other source provided that no benefaction shall be accepted by the Institute which involves conditions or obligations contrary to the objectives of the Institute.
      • Do all such acts and things as are incidental or conducive to the discharge of the functions and attainment of any of the objects of the Institute.

Subject to the Memorandum of Association and these Rules, but without prejudice to the generality of powers and duties, the Council shall have full functional autonomy and shall exercise the following powers interalia:

The Registered Office of the Institute shall be situated in the State of Rajasthan and presently it is situated at Room No. 42, Food Building, Secretariat, Jaipur.

    • Council Meeting once in three months

The Council shall ordinarily meet once in every three calendar months provided that the Chairman or Director with the permission of the Chairman may whenever he thinks fit or on a written requisition of not less than one third of the existing members of the Council (fraction being rounded off to next higher number) call for a meeting. Not less than seven days notice shall be given for every meeting of the Council. In case of urgency, the Chairman or the Director with the permission of the Chairman may call for a meeting at a shorter notice.

    • Quorum for Council Meetings

Not less than one-third of the existing strength of the Council or five members, whichever is higher shall constitute a quorum for any meeting of the council, any fraction being rounded off to the next higher number.

    • Decision by Majority

Decision of the Council shall be by a simple majority of the members present and voting, except in respect of resolutions falling within the purview of rules 28, 29 and 30.

    • Votes of Council Members and Casting Vote to Chairperson

Each member of the Council including the Chairman shall have one vote and if there shall be an equality of votes on any queries to be determined by the Council, the chairperson of the meeting shall in addition to his own vote have and exercise a casting vote to decide the issue.

    • Meeting to be chaired by

Every meeting of the Council shall be chaired by the Chairman and in his absence, the meeting shall be chaired by one of the members chosen from amongst the Council members present at the meeting.

    • Resolution by Circulation

Any resolution may be adopted by circulation among all its members and any resolution so circulated and adopted by a majority of the members who have signified their approval or disapproval on such resolution shall be as effective and binding as if such resolution had been passed at a meeting of the Council.

  • The Governing Council may be assisted by an Executive Board consisting of such persons as members as may be decided by the Governing Council. The Director of the Institute shall be ex-officio Chairman of the Executive Board.

The Governing Council shall provide in the bye-laws to be framed by it, the procedure for the conduct of business of the Executive Board, the powers and functions of the Executive Board and the term of the office of its members.

  • The Governing Council may delegate such powers and responsibilities to the Executive Board as it may deem desirable for effective functioning of the Institute.
  • For effectual discharge of its academic functions, the Institute may have an Academic Council which shall have such persons including Director of the Institute, Dean(Academic) who shall be the member-convener, Professors, other teaching faculty and outside experts as may be decided by the Governing Council. The Director of the Institute shall be the ex-officio Chairman of the Academic Council.
  • The Governing Council shall provide in the bye-laws, to be framed by it, the procedure for the conduct of business of the Academic Council, the powers and functions of the Academic Council and term of office of the members.
  • The Academic Council shall have the control and general regulation of and be responsible for all the maintenance of instructions, education and examinations and all academic matters of the Institute. The Academic Council shall be a self-contained body but its decision shall be subject to review by the Governing Council.
  • There may be a Finance Committee consisting of such persons as members as may be decided by the Governing Council. The Director of the Institute shall be ex-officio Chairman of the Finance Committee.
  • The Governing Council shall provide in the bye-laws, to be framed by it, the procedure for the conduct of business of the Finance Committee, the powers and functions of the Finance Committee and the term of the office of its membership.
  • The Governing Council may delegate such powers and responsibilities to the Finance Committees as it may deem desirable for effective functioning of the Institute.
  • Appointment and Terms of Appointment.

The Chairman shall be a distinguished person from any walk of life. The first chairman of the Institute shall hold office for a period of three years. After the expiry of first three years, the subsequent Chairmen shall be appointed by The LNM Foundation. The term of the Chairman shall be for three years. The Chairman will be eligible for re-appointment.

 

  • Casual vacancy.

In the event of the post of Chairman remaining vacant for any reason, it shall be open to The LNM Foundation to authorize any member of the Council to exercise the powers and functions of the Chairman till a new Chairman is duly appointed.

 

  • Functions and Powers.

The Chairman shall chair meetings of the Governing Council and have a general supervision and control over all the affairs of the Institute. He may take such action in case of an emergency as he may think expedient and inform the Governing Council at the next meeting.

    • Appointment and Terms of Appointment.

The Director shall be appointed by the Council. The Director shall hold such qualifications and experience as the Council may decide. The tenure and terms and conditions shall be such as may be determined by the Council.

    • Casual vacancy.

In the event of the post of Director remaining vacant for any reason it shall be open to the Council to authorize any member of the Council or any faculty member to exercise such powers, functions and duties of the Director, as the Council may deem fit, till a Director is duly appointed.

    • Functions and Powers of Director.
      • All expenditure within the budget shall be approved and sanctioned by the Director, or a member of the staff to whom he may delegate this power with the approval of the Council, provided that such expenditure does not exceed the limits specified in the bye-law, if any. The Director shall also have the power to make re-appropriation subject tot the following conditions:
        • Re-appropriation to augment the provisions under the head ‘Salaries and Allowances’ shall require the prior consent of the Council.
        • No re-appropriation shall be made from Capital to Revenue Head and vice-versa, without the prior approval of the Council.
        • Re-appropriation within the heads of capital expenditure to cover expenditure on a new project not included in the budget shall require the prior consent of the Council.
      • Submit the accounts, the budget estimates and other proposals of the Institute to the Council for its consideration.
      • Conduct all official correspondence on behalf of the Institute and the Council.
      • Convene meetings of the council with the approval of the Chairman.
      • Be responsible for implementation of the resolutions passed by the Council.
      • Assign task to staff members of the Institute, manage the undertaking of these tasks and exercise overall control including disciplinary control on staff members.
      • Appoint committees or sub-committees by whatever name called, of members of the staff to manage such activities as he may deem fit and/or otherwise authorize any officer of the Institute to appoint such committees.
      • Participate or nominate members of staff to participate in national conferences and in international conferences in the areas of interest to the Institute.
      • Execute all contracts, deeds and assurances of property made on behalf of the Institute after obtaining the approval of the Council.
      • Re-delegate some of his powers to any of his subordinates, with the prior approval of the Council.
      • Exercise such other powers as may be assigned to him by these Rules and Regulations and Bye-laws framed there under.

Subject to the supervision, superintendence and control of the Council, the Director shall be the principal academic and executive officer of the Institute and shall be responsible for the day to day management of its activities and overall academic functioning and administration of its activities and overall academic functioning and administration of the Institute. He shall discharge these responsibilities in accordance with the Rules and Regulations and bye-laws of the Institute. In case of an emergency, he may take such action as may be necessary with the approval of the Chairman and report to the Council, at its next meeting. It shall be the responsibility of the Director to see that all moneys are expended for the purpose for which they are granted or allotted. He shall be custodian of the records and such other property of the Institute as the Council may commit to his charge.

Subject to the provisions of these Rules and Regulations, and the bye-laws made there under, the Director shall, inter-alia exercise the following functions and powers, namely:

  • The Registrar shall be appointed by the Council in such manner and on such terms and conditions as may be prescribed by the bye-laws.
  • The Registrar shall act under the administrative control of the Director and shall –
    • be responsible for the custody of the records and the common seal of the Institute.
    • place before the Governing Council and the Executive Board and other authorities of the Institute all such information as may be necessary for transaction of their business.
    • subject to the control of the Director, conduct the examinations and make all other arrangements necessary thereof and be responsible for the execution of all processes connected therewith.
    • exercise such other powers and perform such other duties as may be assigned to him by or under these presents or as may be delegated to him by the Council, the Executive Board or the Director.
    • be responsible to the Director for the proper discharge of his functions.
    • attest and execute documents on behalf of the Institute.
    • act as Secretary to the Governing Council, Executive Board, Academic Council and all committees and sub-committees of the Institute except those related to finance but he shall not be deemed to be a member of any of these authorities.
    • be responsible for arranging the meetings of the Governing Council, Executive Board, Academic and all committees and sub-committees for keeping records and minutes of all such meetings.
    • be responsible for the satisfactory functioning of communication, administration, security system transport, MIS, Public Relations and other general facilities of the Institute.
    • act as confidential, constitutional and continuing advisor to the Director and the Institute as a whole.
    • exercise such power and carry out such functions as may be delegated by the Governing Council or the Director.
    • be responsible for arranging the meetings of the Governing Council, Executive Board, Academic and all committees and sub-committees for keeping records and minutes of all such meetings.

The Chief Finance Officer shall be appointed by the Council in such manner and on such terms and conditions as may be prescribed by the bye-laws. The Chief Finance Officer shall act under the administrative control of the Director and shall

  • be responsible for the preparation of annual estimates and statements of account
  • Be responsible for the finances, audit and accounts of the Institute
  • manage properly the funds and investments of the Institute
  • act as Secretary of the Finance Committee but he shall not be deemed to be a member of this Committee
  • act as an Advisor to the Director for financial matters

The powers and duties of the authorities and officers other than those mentioned in these rules shall be specified by the Council or in the Bye-laws framed for the purpose.

The members of the Council or any committee of the Institute shall be entitled to such remuneration and allowances from the Institute as may be approved bye the Council.

The Institute shall constitute for the benefit of employees including the Director in such manner and subject to such conditions as may be prescribed by the Bye- laws, such Insurance, Provident Fund and other employees welfare scheme as it may deem fit.

  • The honorary officers, members of the Council, members of Committees, sub-committees, Directors, auditors and other designated staff of the Institute may be indemnified out of the funds of the Institute against any expenses or liability incurred by them in or about the discharge of their respective duties.
  • No honorary officer or member of the Council or member of a committee of the Institute or member of sub-committee shall be liable for any act other than his own or for signing any receipt or other document or for doing any other act for the sake of conformity only, or for any loss or expenses which may be occasioned to the Institute, otherwise than as a Director result of his own negligence or willful misconduct
  • The institute shall have its own fund consisting of –
    • One time grant of Rs. 15 crore provided by the State Government and an equivalent amount or more by The LNM Foundation
    • All fees and other charges received by the Institute
    • All money received bye the Institute by way of grants, loans, gifts, donations, benefactions, bequests or transfers
    • All moneys received bye the Institute in any other manner or from any other source
    • Rent, interest, dividend or any other income received upon the investment of the funds of the Institute
  • All moneys credited to the Fund shall be deposited in such bank or invested in such manner, as the Council may deem expedient from time to time in the interest of the Institute.
  • The fund and the property of the Institute howsoever derived shall be applied only towards the attainment of the objects as specified in the Memorandum of Association of the Institute.

The bank accounts of the Institute shall be kept in the name of the Institute and shall be operated upon by such officers as may be designated by the Council. The Bank Account shall be operative jointly by two officers.

  • The Director shall keep or cause to be kept proper accounts of the receipts and payments, income and expenditure and of the property, assets and liabilities of the Institute. The Annual Accounts shall be made up by the end of the financial year.
  • The Accounts of the Institute shall be audited by an auditor who shall be Chartered Accountant or a firm of Chartered Accountants as defined in the Chartered Accountants Act, 1949 and shall be appointed by the Council.
  • The accounts of the Institute as audited and certified by the auditors shall be forwarded annually to the Council for approval.

The Council shall prepare and release for every year a report of its activities during the previous year on or before the expiry of six months from the close of financial year.

The annual budget of the Institute shall be drawn up by the Director. It shall be considered and adopted by the Council with or without modification.

  • The Council shall whenever necessary frame, amend or repeal bye-laws not inconsistent with these rules for the administration and management of the affairs of the Institute and in particular to provide for the following matter:
    • The preparation of budget estimates, the sanctioning of expenditure, making and execution of the contracts, maintenance of accounts
    • The classification and procedure for appointment of faculty, officers and staff of the Institute
    • The terms and tenure of appointment, terms of deputation of contractual service, salaries and allowance, rules of discipline and other condition of service of the faculty, officers and staff of the Institute
    • Conduct of business by the Governing Council, Executive Board, Academic Council and the committees constituted by it, the powers and functions of such committees and term of office of their membership
    • The Tenure of office, salaries and allowances and other conditions of service of the officers, teachers and employers of the Institute
    • The management of the properties of the Institute
    • The diplomas degrees and other academic distinctions and titles, which may be granted by the Institute
    • The creation of posts of Professors, Heads of Departments, Associate Professors, Assistant Professors, or equivalent academic designations/post, and posts of other teachers, officers and employees of the Institute, and the appointment of persons to such posts including the qualifications requisite therefore
    • Fixation of fees and other charges for courses of study Programmes and other facilities provided by the Institute
    • The manner in which and the conditions subject to which, pension and provident funds may be constituted for the benefit of faculty, officers and other employees of the Institute
    • The terms and conditions governing fellowships, scholarships, stipends, medals and prizes etc
    • The qualification of the teacher of the Institute
    • The authentication of the orders and decision of the Council
    • Such other matters as may be necessary for the administration of the affairs for the Institute including those, which by these rules are to be or may be prescribed by the bye-laws

Minutes shall be made in proper books of all resolutions and proceedings of the Governing Council meetings, meetings of the Executive Board, Academic Council, Finance Committee, and meetings of all Committees. Every minutes signed by the Chairperson of the meeting to which it relates or by the Chairperson of subsequent meeting shall be sufficient evidence of the facts therein stated.

The Council shall provide a Seal of the Institute and also provide for its safe custody and the seal shall never be used except with the authority of the Council previously given. One member of the Council shall sign every instrument to which the seal is affixed and every such instrument shall be counter signed by the Director or some other person appointed by the Council.

No act or proceedings of the Council or any authority of the Institute or any committee constituted under this Act, shall be questioned on the ground merely of the existence of any vacancy or defect in the election nomination or appointment of a person acting as a member thereof or any irregularity in its procedure not affecting the merits of the case.

The Institute may sue or be sued in its name or in the name of the Director or such person as may be determined by the rules and regulations of the Institute and in default of such determination, such person as shall be determined by the Council.

Once in every year, a list shall be filed which shall contain the names, addresses and occupation of the members of the Governing Council entrusted with the management of the affairs of the Institute and other Information as required under the Rajasthan Societies Registration Act, 1958.

The Council may alter these rules and regulations by a resolution passed by a majority of not less than two-third or the members present and voting at any meeting of the Council duly convened for the purpose.

Provided that any amendment in Rule 4(b) relating to composition of the Governing Council shall be made with the prior approval of the State Government and The LNM Foundation.

Any alteration, amendment or extension can be made in the purposes of the Institute, or the Institute be amalgamated with any other society only with the approval of a majority of the total membership of the Council as well as a majority of not less than two-third of the members present and voting at a Special Meeting of the Council convened for this purpose in accordance with the rules of the Society.

The alteration, amendment or extension made or amalgamation effected shall be reported to the Registrar and shall be in confirmation with the provisions of the Rajasthan Societies Registration Act, 1958.

The Institute shall be dissolved in accordance with the procedure laid down under Rajasthan Societies Registration Act, 1958. If on dissolution of the Institute there shall remain after satisfaction of its tax and liabilities, any property whatsoever the same shall be dealt with in such manner as per the provisions of the Rajasthan Societies Registration Act, 1958 and shall be with the approval of 2/3rd majority of the members present at a Special/Annual General Meeting of the Institute. However, any resolution to this effect would need prior approval of the State Government.

All the provisions of the Rajasthan Societies Registration Act, 1958 as amended from time to time shall be applicable to the Institute.

We the undersigned being the members of the Governing Council certify that this is a correct copy of the Rules and Regulations of the LNM Institute of Information Technology, Jaipur.